How to read and respond to quotes from GigSalad providers

After you've submitted your request, you'll begin receiving quotes from providers interested in your event. These quotes will include cost, service details, a cancellation policy, and any additional terms they choose to include.  

When you submit a quote request through GigSalad, an event planner account is created. This gives you access to your Inbox, where you'll receive quotes and messages from GigSalad providers. Our platform makes it easy to communicate with talent while keeping your direct contact information private. 

We encourage you to keep all communication on our site because this will allow us to intervene if an issue arises. It's also helpful for both you and the provider to have a record of communication that can be accessed at any time. Read more about why you should book your event on GigSalad.

Accessing your quotes

When you receive a new quote, you'll be notified via email (and text if you've opted to receive them). From that notification, there will be a link to follow to see the quote and respond.

You can also see your quotes at any time by logging into your event planner account and going to your Inbox. Any unread items in your Inbox will be in bold with a red dot beside the provider's name. If the unread item is a new quote, it'll show the total price quoted. If an unread item just says "Waiting on quote" with no price, that means the provider has sent you a message. Click to open the thread, see the message or quote details, and respond.

Understanding quotes

When you open a quote to view the details, this is what you'll see:

What to look for:

💲 Price: Obviously, the price will be one of the most important factors in determining whether or not to book someone. The price shown is the total cost for booking that provider, including the deposit, balance payment, and sales tax (if applicable), plus GigSalad's service fee. You must pay the full amount upfront in order to secure the booking. A deposit amount of the provider's choosing will be sent to them prior to the event, but the remaining balance will be held until the day after the event. Read more about making payments.

📅 Expiration date: The top of each quote will tell you how long you have to respond. Providers set an expiration date because they can't hold a date/time indefinitely. If they don't receive a response quickly, they may accept a different gig instead. So make a decision and respond as soon as possible!

👍 Services to be provided: This is where the provider will include a message explaining the services they are offering to provide for your event. If you feel anything is missing or unclear in this section, you can send them a message to discuss prior to booking.

📄 Cancellation policy & additional terms: The provider will set a specific cancellation policy for your event that will determine what happens to the deposit and balance payment if you cancel. This section may also include additional terms if they choose to add some. When you accept a quote and submit payment, you are agreeing to these terms so be sure to read them thoroughly.

Read through everything carefully and then determine how you'd like to respond. Once booked, all these details will be part of your official booking agreement so it's important that everything is accurate. 

Talent profile

At any point in the booking process, you can easily access the talent's profile through the Vendor Info card that appears alongside your messages & quotes from that provider. On mobile, this card will be located underneath your communication thread, and on a desktop browser, it'll be on the right. 

Profiles often contain photos, videos, and past client reviews, which can all help you make an informed decision when choosing who to book for your event.

Responding to quotes

There are three actions you can take when you receive a quote.

1

Book

If you're happy with the quoted price and all the details and terms look good, then you are ready to book. Click the Book Now button and proceed with payment. Remember, when you book on GigSalad, you are protected by our Worry-Free Guarantee.

2

Decline

If you don't agree with the price or terms, or the provider just isn't quite what you were looking for, you should Decline the quote. When you do this, you'll be able to include a message explaining why you're declining. This can be helpful because perhaps your reasons are rectifiable, and they could propose a new quote/terms you are happy with.

3

Message

If you're not ready to book or decline the quote, you can send a message to ask questions or discuss any of the booking details. To do this, scroll back to the top of the thread and type your message in the provided text box. 

Outdated quotes

If you update your event details, any existing quotes you've received for that event will be automatically canceled. These will be displayed as "outdated," and you'll no longer be able to accept that specific quote to book the provider. We do this because many changes can affect both pricing and availability, so the provider needs to have the chance to adjust their quote accordingly. If they don't send you a new quote, you should message them to ask for one.

Also, a provider can choose to send a new quote at any time, which will render any previous quote they sent as outdated. That old quote will still be visible in your thread, but you will only be able to book the most recent, active quote.

Expired quotes

Each provider will set an expiration date for their quotes that indicates how long they will hold that date for you. If a quote shows as expired, but you're still interested in hiring them, send a message to ask if they are still available. If they are, they will need to send you a new quote so you can proceed with the booking. 

Frequently asked questions:

• I haven't heard anything back from my request. What do I do?

  If it's been a day or two since you submitted your request and you haven't heard back from any providers (or a specific person you were particularly interested in), we recommend following up with a message. 

  
  

  To send a message, log in to your event planner account and select the appropriate event from your Recent Events. Click on the provider you want to follow up with, type a message in the box provided, and hit Send. If you still haven't heard anything back, you can either search for more profiles or contact us for help.

  
  

• Why am I getting so many responses?

  If you are receiving calls or messages from people you didn't specifically choose, it's likely you sent a general quote request (to no one specific) or selected the option on the quote request form to get additional quotes from other professionals. If there are some providers contacting you that you're not interested in or no longer wish to communicate with, you can block communication so they aren’t able to send you any further messages or quotes.

  
  

• What do I do if the provider asks me to contact and/or book them directly rather than on GigSalad?

  Because of the guarantee and protections we offer, we encourage you to keep all communication and bookings on GigSalad. Here's why! But if talking to someone directly helps you make an informed booking decision, feel free to give them a call. If a provider asks you to book them outside of GigSalad, we recommend directing them back to our platform so we can provide the same benefits to you as our other event planners. Any bookings outside of our booking platform are not eligible for dispute resolution, secure payments, or GigSalad booking protection.

🚩 If you receive a suspicious, questionable, or fraudulent message or quote, please let us know right away by flagging the message.