Selecting a cancellation policy
When you book through GigSalad, your client pays both the deposit and balance in one transaction at the time of booking. The deposit payment is sent to you in advance, but the balance payment is held until 1-2 business days after the event (read more about payouts). Collecting full payments upfront simplifies the booking process and allows us to offer extra booking protection to both you and the client. You can rest easy knowing your money is guaranteed, and you won't have to worry about chasing down payments before, during, or after the gig. We've got you covered!
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Because we facilitate both deposits and balance payments, we need to know what to do with the client's funds if they cancel. Therefore, every quote you send must include a cancellation policy. You can select our recommended default policy or choose to customize your own. A customized policy allows you to select a refund window for your deposit and/or balance payment, which protects you in the event of a client cancellation.
Select your policy
Cancellation policies are connected to your quotes and can be added and updated any time in your Saved Quotes. You can have different cancellation policies for each quote if you choose. If you'd like to only save a cancellation policy with no other quote details, you can create a blank quote, only customizing the cancellation policy, and save it with a title such as "cancellation policy." You can even set that as your default quote.
Default cancellation policy
Using the results of a member survey, we determined the most common preferences for cancellation refunds and used that to create a default cancellation policy. This serves as our most recommended policy, which is a non-refundable deposit and a refundable balance.
If you do not use a saved quote with a custom cancellation policy, our recommended cancellation policy will be selected by default, and you can choose to edit it if you'd like. Doing so will not save that as your customized policy for all future quotes unless you check the box at the end of the quote form that says "Save this quote."
Custom your cancellation policy
If you would like a more gracious or strict policy than our default option, then you can choose to customize your cancellation policy to fit your needs.
Because GigSalad accepts your client's payment in full, you will choose under which circumstances you are willing to forfeit each payment (the deposit and the balance) if the client cancels the event. You may choose to make one or both payments non-refundable, in which case you would be guaranteed those funds even if the client cancels their event. Or if you prefer a less strict policy, you may choose to make one or both payments refundable within a specified cancellation window.
Choosing a cancellation window
When you select the refundable option for either payment, you must then select how long before an event the client must cancel in order to receive a refund for that payment.
If you choose to offer a refundable deposit then you will not receive that payment until the end of your chosen cancellation window. As long as funds are available for refund, GigSalad must hold them so that we can honor that refund if the client cancels.
For example, if you choose to make your deposit refundable if the client cancels at least 14 days before the event, we will hold that payment until that deadline is reached, Which means we'd send you the deposit 3 days before the event. If 13 days before the event lands on a weekend day or holiday, we'll issue your payment the next business day. Your payout method will determine how and when you receive the payment once we send it.
If you want to receive your deposit payments sooner, then you must choose a larger cancellation window or a non-refundable deposit. Non-refundable deposits will be sent 1-3 business days after the client accepts your quote and makes a payment.
Refundable balance payments
Non-refundable deposits are an industry standard, but requiring balance payments from clients even when they cancel months in advance is a bit strict. This is why we recommend choosing a refundable balance payment. You can either designate a refund if they cancel at any point before the event (recommended), or you can choose a specific cancellation window.
For example, if you choose a 2-day cancellation window, that means we will issue your client a refund of the balance payment if they cancel at least 2 days before the event. If they cancel less than 2 days before the event, then you will receive those funds as planned even though you will no longer be performing the gig.
When a client cancels outside of your cancellation window, they forfeit their balance payment and we will send those funds to you within 1-2 business days after the cancellation is confirmed.
What happens if you (the vendor) cancel?
If you cancel a gig for any reason, the client is protected by our Worry-Free Guarantee and will receive a full refund of their payment regardless of your stated cancellation policy. If you cancel after you have already received your deposit, you must return those funds to GigSalad right away. Failure to do so will lock you out of your account, and you will no longer receive gig leads or be able to accept bookings. The same is true if we learn at any point that you failed to show up to a gig after we have already released the balance payment to you. You must return that payment or you will be removed from the site. Learn more about gig cancellations.
Frequently asked questions:
- What happened to my old, written cancellation policy?
Because full payments are facilitated by GigSalad, we no longer allow members to write their own cancellation policies. With payments in our possession, we are responsible for issuing refunds when cancellations occur. We need to be able to enforce the policy you choose, and we also want to keep our platform consistent and easy to understand for event planners using the site to book.
- Can I add my own cancellation policy to my Additional Terms?
If you add any other cancellation stipulations to your additional terms that contradict the cancellation policy that was chosen, they will not be enforced by GigSalad. All refunds and payments will be determined only by the cancellation policy selected for that event.